Ombudsman Service

 

We want you to be satisfied with your insurance purchase, claim settlement or any other services you have received from your company. If you have concerns about your policy, your claim, or any policyholder services, we want to know about your concern.

The first step in resolving your concern is to contact our office. Any member of our staff will be able to discuss your concern or direct you to the appropriate department manager or supervisor who can best resolve your concern.

Your concern should be resolved faster when you speak directly with a department manager or supervisor who has direct responsibility for your concern. If an agreement cannot be reached within 15 days, your concern should be escalated to our Ombudsman.

Company Complaint Officer
Insurance companies operating in Ontario must appoint a Company Compliant Officer. Ayr Farmers Mutual Insurance Company’s Complaint Officer is:

  • Margaret McNeil
    Chief Operating Officer
    Ayr Farmers Mutual Insurance Company
    1400 Northumberland Street
    Ayr, ON  N0B 1E0
    Email: margaretm@ayrmutual.com

The Complaint Officer’s Responsibilities

  • To oversee the complaint handling process;
  • To ensure your complaint is properly addressed; and
  • If your complaint cannot be resolved, ensure you receive a letter outlining the Company’s final position.

Contacting the Complaint Officer

We do require all formal complaints to the Complaint Officer be made in writing.  Your letter should include the following:

  • Your name, address, and policy number;
  • A phone number where you can be reached during normal business hours;
  • The nature of the dispute; and
  • A description of your expectations – what you would like AFM to do to resolve the issue.

What you can expect from the Complaint Officer

  • Your correspondence will be acknowledgment within five business days;
  • The Complaint Officer will undertake a complete investigation of your complaint; and
  • Once the investigation is complete, you will be provided with the Company’s final position on your complaint.

You may also find additional information about ombudsman services at the Financial Services Commission of Ontario web site.www.fsco.gov.on.ca

Complaint Handling Protocol

The following is a copy of our Complaint Handling Protocol as it has been filed with the Financial Services Commission of Ontario.

  1. The “Company Complaint Officer” (as filed with FSCO) is Margaret McNeil.
  2. To activate the company’s complaint handling process a policyholder(s) must provide a description of his or her complaint to the company in writing.
  3. Letters of complaint will be reviewed by the “Company Complaint Officer” or his/her alternate within five (5) business days of being received at the company.
  4. The “Company Complaint Officer” will consult with appropriate staff representatives and send to the policyholder a letter outlining the company’s final position within sixty (60) days of reviewing the Policyholder letter of complaint.
  5. Our goal as a policyholder-owned, purely mutual company is to treat policyholders in a fair, courteous and timely manner. Time lines mentioned above are minimum standards.
  6. This Complaint Handling Protocol does not apply to any situation involving litigation by the insured against the company or where the insured has retained legal assistance in that regard.
  7. Complainants who have unresolved complaints will be advised how to contact the Office of the Insurance Ombudsman.Office of the Ontario Insurance Ombudsman
    Financial Services Commission of Ontario
    5160 Yonge Street, Box 85
    North York ON  M2N 6L9
    Canadawww.fsco.gov.on.ca
    (416) 250-7250 or 1-800-668-0128
    TTY (416) 590-7108 or 1-800-387-0584
    Fax 1-416-326-9112

LATEST NEWS

What Kind of Insurance Do I Need for My Landscaping Business?

Tuesday, May 23, 2017

Have you always wanted to start up a commercial landscaping business, but don't know what insurance you will need? The short answer: a Contractor's Package policy. A Contractor's Package policy offers ... Read more

Should I Insure My Engagement Ring?

Wednesday, May 17, 2017

You’re engaged? Congratulations! Such an exciting time, but with so many details to think about: DJ or live band? Cake or cupcakes? Insure your engagement ring or don’t? Hmm… I bet that last ... Read more

What Kind of Insurance Do I Need for My Craft Business?

Tuesday, May 09, 2017

Hey crafters! Are you considering starting a business to sell your crafts, but not sure what you need for insurance coverage? Here is a handy infographic to help you get started: Read more